Textbook+Timeline

//** August **// ** Media Technicians **
 * Process textbooks including unique numbering system

//**August - September**// **Administration** **Teachers** **Department Chair**
 * Review with teachers textbook checkout and return procedures (see Procedures document)
 * Emphasize the need for accurate record keeping to aid in cost containment
 * Gather textbook checkout records from Department Chairs to send to District Administrator in charge of textbooks
 * Issue textbooks to students by textbook cards or electronically (Aeries?)
 * Print class rosters and write book number issued to each student.
 * Copy and keep one roster checkout list for teacher, turn in one checkout list to Department Chair
 * Update original list as students drop and enter class
 * This will serve as your master list of all textbooks checked out for the year.
 * <span style="font-family: 'Comic Sans MS',cursive;">Verify that every teacher has kept checkout records and given copy to Department Chair
 * <span style="font-family: 'Comic Sans MS',cursive;">Compiles textbook information (in a spreadsheet) and forwards a copy to Administrator in charge of textbooks for Williams Compliance


 * <span style="font-family: 'Comic Sans MS',cursive;">Substitutes! **
 * <span style="font-family: 'Comic Sans MS',cursive;">Substitutes must be aware of textbook procedures.
 * <span style="font-family: 'Comic Sans MS',cursive;">Textbook procedures document should be included in substitute teacher packets.
 * <span style="font-family: 'Comic Sans MS',cursive;">Students often turn textbooks in to substitute teacher, and if books are not properly cleared, they become "lost"


 * Students:**
 * Pick up your book
 * Record book number in curriculum letter
 * Write your name in your book
 * Cover your book
 * Keep your book in a safe place, do not leave in the teacher's classroom

//** End of January **//
 * Book check by students bringing in each textbook
 * Teacher notes books verified and those not seen at book check
 * Teacher creates charges for all non-verified books and turns them into the library tech
 * Updates roster with verified books numbers and gives a copy to Department Chair.

//<span style="font-family: 'Comic Sans MS',cursive;">**June** // <span style="font-family: 'Comic Sans MS',cursive;">** Textbook Collection Procedures what teachers can do: **
 * <span style="font-family: 'Comic Sans MS',cursive; font-size: 10pt;">Let students know well ahead of time when your textbook collection date is
 * <span style="font-family: 'Comic Sans MS',cursive; font-size: 10pt;">Post final due date on the board
 * <span style="font-family: 'Comic Sans MS',cursive; font-size: 10pt;">Ask students to write the due date in their Agenda Planner
 * <span style="font-family: 'Comic Sans MS',cursive; font-size: 10pt;">Allow several days to collect from absent students and late check in
 * <span style="font-family: 'Comic Sans MS',cursive; font-size: 10pt;">Make every effort to remind students to return the book before school is out
 * <span style="font-family: 'Comic Sans MS',cursive; font-size: 10pt;">In Teleparent Informational category, you can check "must bring textbook tomorrow." box
 * <span style="font-family: 'Comic Sans MS',cursive; font-size: 10pt;">In teleparent behaviors, check box for "textbook due"
 * <span style="font-family: 'Comic Sans MS',cursive; font-size: 10pt;">Make textbook return a homework assignment or part of the grade or final
 * <span style="font-family: 'Comic Sans MS',cursive; font-size: 10pt;">Give an "open book" quiz on the day of book collection
 * <span style="font-family: 'Comic Sans MS',cursive; font-size: 10pt;">Collect books before important school events such as yearbook distribution and promotion events


 * <span style="font-family: 'Comic Sans MS',cursive; font-size: 10pt;">Department Chair **
 * <span style="font-family: 'Comic Sans MS',cursive; font-size: 10pt;">Compile list of all needed books by one week after school is out.
 * <span style="font-family: 'Comic Sans MS',cursive; font-size: 10pt;">Submit list to AP in charge of textbooks so books may be ordered immediately


 * Important Helpful Steps and Suggestions **
 * <span style="font-family: 'Comic Sans MS',cursive;">Do Not! allow students to leave books in your classrooms. They become lost books. ALL books left in classrooms should be returned immediately to the library.
 * <span style="font-family: 'Comic Sans MS',cursive;">Require every student to enter his or her name and his or her teacher's name in each book issued.
 * <span style="font-family: 'Comic Sans MS',cursive;">Charges may not be turned in to the library tech until semester book checks or after the last day of school
 * <span style="font-family: 'Comic Sans MS',cursive;">Teachers are responsible for collection of textbooks from students
 * <span style="font-family: 'Comic Sans MS',cursive;">Encourage a challenge within a department to retreive all books, then you can sign out a day early

<span style="font-family: 'Comic Sans MS',cursive; font-size: 10pt;">**What the Media Center Will Do after school is out:**


 * <span style="font-family: 'comic sans ms',cursive; font-size: 10pt;">Clear late-returned books
 * <span style="font-family: 'comic sans ms',cursive; font-size: 10pt;">Print a list for administration of diplomas to hold for seniors
 * <span style="font-family: 'comic sans ms',cursive; font-size: 10pt;">All-call to parents for ALL BOOKS DUE
 * <span style="font-family: 'comic sans ms',cursive; font-size: 10pt;">Teleparent phone calls
 * <span style="font-family: 'comic sans ms',cursive; font-size: 10pt;">Send letters home charging for books not returned

<span style="font-family: 'Comic Sans MS',cursive; font-size: 10pt;">**All books must be collected prior to finals and your charge list turned in**!