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AUHSD Standardized Drop Procedure
Banned Books Week
Big6 Research Process
Book Surplus Policy
Brokers of Expertise
CA Ed Code
Challenged Books Assignment
Add "All Pages"
Process textbooks including unique numbering system
August - September
Review with teachers textbook checkout and return procedures (see Procedures document)
Emphasize the need for accurate record keeping to aid in cost containment
Gather textbook checkout records from Department Chairs to send to District Administrator in charge of textbooks
Issue textbooks to students by textbook cards or electronically (Aeries?)
Print class rosters and write book number issued to each student.
Copy and keep one roster checkout list for teacher, turn in one checkout list to Department Chair
Update original list as students drop and enter class
This will serve as your master list of all textbooks checked out
for the year
Verify that every teacher has kept checkout records and given copy to Department Chair
Compiles textbook information (in a spreadsheet) and forwards a copy to Administrator in charge of textbooks for Williams Compliance
Substitutes must be aware of textbook procedures.
Textbook procedures document should be included in substitute teacher packets.
Students often turn textbooks in to substitute teacher, and if books are not properly cleared, they become "lost"
Pick up your book
Record book number in curriculum letter
Write your name in your book
Cover your book
Keep your book in a safe place, do not leave in the teacher's classroom
End of January
Book check by students bringing in each textbook
Teacher notes books verified and those not seen at book check
Teacher creates charges for all non-verified books and turns them into the library tech
Updates roster with verified books numbers and gives a copy to Department Chair.
Textbook Collection Procedures what teachers can do:
Let students know well ahead of time when your textbook collection date is
Post final due date on the board
Ask students to write the due date in their Agenda Planner
Allow several days to collect from absent students and late check in
Make every effort to remind students to return the book before school is out
In Teleparent Informational category, you can check "must bring textbook tomorrow." box
In teleparent behaviors, check box for "textbook due"
Make textbook return a homework assignment or part of the grade or final
Give an "open book" quiz on the day of book collection
Collect books before important school events such as yearbook distribution and promotion events
Compile list of all needed books by one week after school is out.
Submit list to AP in charge of textbooks so books may be ordered immediately
Important Helpful Steps and Suggestions
Do Not! allow students to leave books in your classrooms. They become lost books. ALL books left in classrooms should be returned immediately to the library.
Require every student to enter his or her name and his or her teacher's name in each book issued.
Charges may not be turned in to the library tech until semester book checks or after the last day of school
Teachers are responsible for collection of textbooks from students
Encourage a challenge within a department to retreive all books, then you can sign out a day early
What the Media Center Will Do after school is out:
Clear late-returned books
Print a list for administration of diplomas to hold for seniors
All-call to parents for ALL BOOKS DUE
Teleparent phone calls
Send letters home charging for books not returned
All books must be collected prior to finals and your charge list turned in
help on how to format text
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